Republic of the Congo ECTN
Mandatory document for all ports in Republic of the Congo.
Are you transporting goods to the Republic of the Congo? If so, you must comply with the mandatory loading document requirement, known as the ECTN (Electronic Cargo Tracking Note).
Failing to present this document can result in severe consequences, including hefty fines. Don’t risk losing money and damaging your reputation by neglecting this crucial requirement. Obtain your ECTN waiver certificate today and enjoy hassle-free transportation to the Republic of the Congo!
What is Republic of the Congo ECTN Certificate?
For the certificate to be issued without incurring a penalty charge, the certificate must be validated within five days after the vessel’s departure.
Prior to the goods being unloaded in Congo, the URN reference, which is stated on the validated document, must also be mentioned on the bill of lading.
Certificate Requirements
Which documents are required for Republic of the Congo ECTN?
The following documents are mandatory for the Republic of the Congo ECTN certificate.
- Bill of Lading (Applications can be made with draft copy)
- Commercial Invoice
- Freight Invoice (it is not necessary if the freight value is indicated on Commercial Invoice)
- GUOT Document (There are two types of GUOT documents, DI (Douane d’importation) and TI (Transport d’importation). The importer in Rep. Congo has to issue both documents. For ECTN applications, the GUOT document (with TI-xxxxx code) has to be presented.)
To start the certification process, send PDF versions of the required documents to info@globalctn.com. For the issuance of BSC certifications, hard copies are not required.
Please make sure you send the final documents that don’t require revisions. After the certificates have been validated, a penalty cost will be applied for revisions.
General FAQs
The approval process for a Republic of the Congo ECTN (Electronic Cargo Tracking Note) certificate typically takes 1 to 2 business days. However, this timeframe can vary depending on the completeness and accuracy of the submitted documentation, as well as the responsiveness of the issuing authority.
To avoid delays, it is important to ensure that all required information and documents are correctly provided during the application process.
Yes, several conditions must be met before a Republic of the Congo ECTN (Electronic Cargo Tracking Note) certificate can be issued:
- Complete Documentation: All necessary documents such as the Bill of Lading, commercial invoice, packing list, and any other required shipping documents must be complete and accurate.
- Payment of Fees: All applicable fees for the issuance of the ECTN certificate must be paid in full.
- Submission of Application: The application for the ECTN certificate, along with all required documents, must be submitted to the relevant authority or agency responsible for issuing the certificate.
- Verification and Validation: The submitted documents will undergo verification and validation by the issuing authority to ensure they comply with all regulations and requirements.
- Compliance with Regulations: The cargo and shipment details must comply with the import/export regulations of the Republic of the Congo.
Ensuring these conditions are met will facilitate the timely issuance of the ECTN certificate and help avoid any potential delays in the shipment process.
T.I. is a part of the GUOT document, which the Republic of Congo uses as an import declaration. Consequently, a supporting document known as the T.I. is required in order to apply for ECTN.
The ECTN certificate for the Republic of Congo has a URN number as a reference. It appears printed on the confirmed ECTN certificate.
After you depart, you can submit an application for an ECTN certificate for the Republic of Congo. Please be aware that in addition to the certificate payments, authorities will impose a penalty equal to 50% of the original certificate’s cost if the certificate is not validated within 5 days after the on board date.
As they are two separate countries they both have two different ECTN procedures.
The “Visum Reference No.” on the ECTN Congo certificate is the URN number. The URN normally consists of a mix of letters and numbers and begins with the exporter country code. On Congo ECTN, this number is in the upper right-hand corner.
TI (Transport d’importation) and Douane d’importation (DI) are the two documents that make up GUOT. Both certificates must be issued by the importer in the Republic of Congo. To get an ECTN certificate, the applicant just has to submit a T.I. (Transport d’importation).
The product value and freight value must coincide on the GUOT documentation and the invoice.
Each ECTN number is unique and limited to one shipment. Every cargo needs to get its own validated ECTN certificate.